Camp Fire Central Oregon | Light the Fire Within

Registration & Policies

Camp Fire Fun Awaits!

For all programs and most events, we use UltraCamp, a specialized web-based system that manages our many program registrations. Please follow the Register Now link below to create a profile for you and your family members, learn more about the system, and get set up to register for programs.

Register Now!

Payments

 
Payments on program fees can be made with a credit/debit card or eCheck through your online account or you may send a check to:

Camp Fire Central Oregon
PO Box 7031
Bend, OR 97708

If a program allows you to make a deposit only when you register, you will receive an email when final payment is due.You may also schedule future payments through your online account. If you are unable to pay by the due date for your program, please contact our office to discuss a possible payment plan.

 

Cancellation & Refund Policies

 
If you need to cancel your registration, you may be able to do so online, depending on the dates and type of program your child is registered for. Otherwise you must submit a written cancellation notice via email.

Because we schedule staff, and invest in supplies and expenses based upon the number of youth we are expecting, we must adhere to our cancellation policies. Refund timelines and amounts will vary by program: Some programs have non-refundable deposits, and all programs have cancellation deadlines after which no refunds will be given.

Thank you for your understanding.

See below for summer program-specific policies:

SummerKids Program
  • Cancel 4 weeks beforehand OR by July 1st, whichever comes first, and you will receive a full refund, minus a $25 administrative fee.
  • Cancel 3 weeks or more ahead of time: You will receive a full CREDIT, minus $25 administrative fee.
  • Cancel between 2 to 3 weeks before your reservation: You will receive a 50% credit minus a $25 deposit.
  • Cancellations within less than 2 weeks before the reservation date will receive no credit or refund, as it is extremely difficult to fill vacancies within that short time.
Tumalo Day Camp
  • Cancel 4 weeks beforehand and you will receive a full refund, minus a $25 administrative fee.
  • Cancel 3 weeks or more ahead of time: You will receive a full CREDIT, minus $25 administrative fee.
  • Cancel between 2 to 3 weeks before your reservation: You will receive a 50% credit minus a $25 deposit.
  • Cancellations within less than 2 weeks before the reservation date will receive no credit or refund, as it is extremely difficult to fill vacancies within that short time.
Other General Policies
  • If Camp Fire must cancel a program due to low enrollment or for any other reason, a full refund will be issued if we cannot place your child in an alternative program.
  • If your child leaves a program early or arrives late due to homesickness, behavior problems, or for any other reason, there will be no refund or pro-rated fees.
  • There is a $25 charge for checks not honored by your bank.

Changes and Exchanges

Changes or exchanges of reservations will be considered on a case by case basis and are based on availability. An administrative fee of $25 may apply.

Inclement Weather Delays/Cancellations

Weather can sometimes be less than ideal for our programs. We want families and our staff to be safe out there! If there are hazardous road conditions on any program days, we will often have a delay to our start time. We will NOT cancel programs except in the very worst circumstances. If the program runs, but you choose to keep your child home, this will not be a reason to request a refund. If we must cancel camp completely, you will receive a refund. We will communicate any delays with you via text message, so please be sure to update your primary contact’s bio with a phone number and indicate that it is “text enabled.”

 

Behavior Policy & Code of Conduct

 

Camp Fire Central Oregon takes the health and well-being of our program participants and staff very seriously. We strive to make all of our programs an inclusive and positive environment for everyone. Please review our Behavior Policy and Code of Conduct below with your child before attending Camp Fire programs.

Behavior Policy

  • Participants may be sent home for chronically disruptive behavior. Such behavior is defined as verbal or physical activity that may include, but is not limited to, behavior that:
    • Requires constant attention from the staff.
    • Inflicts physical or emotional harm on children or staff.
    • Displays destructive behavior.
  • Camp Fire has zero tolerance for bullying, fighting, assaults or actions that endanger participants or staff.
    • Bullying means one or more people excluding, teasing, taunting, gossiping, hitting, kicking, or putting down another person with the intent to hurt him/her physically or emotionally.
    • Assault means a verbal or physical attack on another person(s) who does not wish to engage in the conflict and who has not provoked the assault.
    • Fighting means aggressive, hostile bodily contact with other campers.
  • Participants may not use or possess drugs, alcohol, or tobacco at program locations. Possession or misuse of medication, alcohol, drugs, or tobacco at the program will result in being sent home.
  • Guns and weapons are prohibited at camp, including toy/squirt guns or anything resembling a gun. Possession of a weapon will result in police involvement and being sent home immediately.
  • Cell phones are not allowed during programs, nor are other electronics including music players, laptops, tablets, or video games. Any cell phones or electronics will be taken away and returned at the end of the session.
  • Clothing must be modest and appropriate for young children; it must not be revealing or promote negative messages.
  • Close-toed shoes are always required, except during water activities.

 

Code of Conduct

  • Be a responsible member of the community
  • Be considerate and respectful of others’ feelings
  • Think in advance about the consequences of my actions
  • Resolve differences in a respectful manner
  • Respect and protect the natural environment
  • Follow the safety rules and policies of the program.
  • Cooperate with other participants and staff.
  • Respect the rights and properties of others. If I feel threatened I will immediately tell my counselor or another staff member.
  • Listen and follow instructions.
  • Participate in activities.
  • I understand that electronic equipment is not permitted at camp. If I bring it to camp it will be taken away and returned to my parents upon departure.
  • Commit to honesty.
  • Commit to try.
Behavior Management

Staff will use positive reinforcement to help participants adhere to the Code of Conduct. In case of continued behavior problems, the staff may implement the following consequences, depending on severity:

  • Time out away from the group
  • Loss of a privilege or special treat
  • Phone call to the parent(s)
  • Written behavior agreement
  • Camper will be sent home

If a participant is having continued behavior problems, staff will inform and consult the parents whenever possible. Participants may be sent home for behavior that is causing harm to self or others, or negatively impacting the experience of other participants.

Bullying

Bullying is a serious problem among children that goes beyond teasing and hurt feelings. We intentionally foster a culture of respect and emotional safety, and therefore do not tolerate bullying in the camp community. Kids who initiate or participate in bullying behavior may be sent home. Please talk to your child about bullying before attending camp, and encourage them to talk to a staff member if they witness or experience bullying.
 

Our Promise

Young people want to shape the world.

Camp Fire provides the opportunity to find their spark, lift their voice, and discover who they are.

In Camp Fire, it begins now.

Light the fire within