Camp Fire Central Oregon | Light the Fire Within
Registration now open for Tumalo Day Camp and SummerKids!

Registration & Policies

Camp Fire Fun Awaits!

For all programs and most events, we use UltraCamp, a specialized web-based system that manages our many program registrations. Please follow the Register Now link below to create a profile for you and your family members, learn more about the system, and get set up to register for programs.

Register Now!

Payments

Payments on program fees can be made with a credit/debit card or eCheck through your online account.

If a program allows you to make a deposit only when you register, you will receive an email when final payment is due. You may also schedule future payments through your online account. If you are unable to pay by the due date for your program, please contact our office to discuss a possible payment plan.

 

Cancellation & Refund Policies

If you need to cancel your registration, you may be able to do so online, depending on the dates and type of program your child is registered for. If you are not able to cancel the program yourself, please submit a written cancellation notice via email.

Because we schedule staff,invest in supplies, and plan for expenses based upon the number of youth we are expecting, we must adhere to our cancellation policies. Refund timelines and amounts will vary by program. Most programs have small non-refundable deposits, and all programs have cancellation deadlines after which no refunds will be given.

Thank you for your understanding.

See below for program-specific policies:

School Year Programs
  • Cancel 2 weeks or more before the program date: Receive a full refund, minus a $10 administrative fee.
  • Cancel between 1 to 2 weeks before the program date: Receive a full CREDIT, minus $10 administrative fee.
  • Cancel within 1 week of the program date: No credits or refunds offered, as it is extremely difficult to fill vacancies within that short time.
Summer Programs
  • Cancel 4 weeks before the program start date: Receive a full refund, minus a $25 administrative fee.
  • Cancel 3 weeks or more the program start date: Receive a full CREDIT, minus $25 administrative fee.
  • Cancel between 2 to 3 weeks before the program start date: Receive a 50% credit, minus a $25 administration fee.
  • Cancel within 2 weeks before the program start date: No credits or refunds offered, as it is extremely difficult to fill vacancies within that short time.
Inclement Weather Delays/Cancellations
  • Weather can sometimes be less than ideal for our programs. We want families and our staff to be safe out there, and we also understand that many families rely on our services to be open and available, even when the weather or air quality is bad.
  • We do our very best to avoid cancelling any program due to inclement weather conditions, but in the rare case that cancellation is necessary, we will not be able to offer refunds. 
  • If there are hazardous road or air quality conditions on any program days, we may have a delay to our start time, schedule an early release, or amend the program hours.  We will NOT cancel programs except in the very worst circumstances. In these cases that are out of our control, we will not be able to offer refunds as we have already invested the majority of costs associated with running these programs.
  • If you decide not to send your child to a program because of weather conditions, we will not be able to offer refunds.
Other General Policies
  • If Camp Fire must cancel a program and we cannot place your child in an alternative program, a full refund will be issued.  Please read our inclement weather policy below for weather/environmental related changes to programs.
  • If your child leaves a program early or arrives late due to sickness, schedule conflicts, behavior problems, or for any other reason, there will be no refund or prorated fees.
  • Changes or exchanges of reservations will be considered on a case by case basis and are based on availability. An administrative fee of $10-25 per reservation may apply.
  • For our in-school and after school programs: Camp Fire will follow the direction of the school district regarding cancellations and delays.  Camp Fire programs will be canceled if the hosting school is canceled for any reason. We will not be able to offer refunds or pro-rate the program based on these cancellations.

We will communicate any delays with you via text message, so please be sure to update your primary contact’s bio with a phone number and indicate that it is “text enabled.”

 

Conduct Agreements

 

Camp Fire believes that the best experiences for youth are ones that promote personal growth.  In our programs, we weave intentional skill building with emphasis on social and emotional skills into all activities and interactions.  

 

Camp Fire's Statement of Inclusion

Camp Fire works to realize the dignity and worth of each individual and to eliminate human barriers based on all assumptions that prejudge individuals. Designed and implemented to reduce sexual, racial, religious, and cultural stereotypes and to foster positive intercultural relationships, in Camp Fire, everyone is welcome.

 

Guiding Principles for our Code of Conduct
  • Each youth participant, staff member, and volunteer has unique value that adds to the Camp Fire community.
  • All youth, staff, and volunteers should feel safe and supported.
  • A person’s words and actions have a direct impact on themselves, others, and the environment around them.
  • Each person plays an important role in creating a safe, fun, and positive experience together.

 

Code of Conduct Agreements:

Youth agree to…

  1. Think in advance about the consequences of my words and actions.
  2. Be considerate and respectful of others’ feelings, bodies, and property.
  3. Listen to and follow directions.
  4. Participate in activities with my best effort.
  5. Cooperate with and encourage the efforts of other participants.
  6. Respect and protect the natural environment and program space.
  7. Be honest, fair, and stay positive in play, activities, and interactions.
  8. Acknowledge when I make a bad choice and commit to try again.
  9. Problem solve differences or conflicts in a respectful and constructive manner.
  10. Communicate to an adult when I need help or have a problem I can’t solve.

Adult staff and volunteers agree to …

  1. Treat youth with respect and curiosity.
  2. Model appropriate behavior.
  3. Set clear and reasonable limits and expectations for youth.
  4. Listen to youth input and perspective.
  5. Encourage youth as they learn and try new things.
  6. Pay attention to individual youth needs.
  7. Assume good intentions from youth. 
  8. Communicate clearly and respectfully to youth when they make bad choices.
  9. Problem solve with youth as needed to help them make the best choices they can.
  10. Support youth in growing skills to solve conflicts and other problems independently.

Our Promise

Young people want to shape the world.

Camp Fire provides the opportunity to find their spark, lift their voice, and discover who they are.

In Camp Fire, it begins now.

Light the fire within